Organization Search

This screen is used to search the system for the organization you are representing or to add a new organization if there is no existing record.

How to use this screen:

1. Enter your search criteria in the “Organization name” field, there are two types of criteria you can enter: full legal name, or keywords with wildcards.

a. Full legal name – Enter your organization's full legal name into the “Organization Name” field, do NOT just enter keywords (i.e. if your organization is called Port Moody Minor Hockey Association you need to enter ‘Port Moody Minor Hockey Association’. Entering ‘Port Moody Hockey’ or ‘Port Moody Minor Hockey’ will NOT return your organization).

b. Keywords with wildcards – You can search using keywords if you also use wildcards (%), these can be put at the beginning or end of the word, or on both sides.

If you are sure the word you are searching for is at the start of your organization's full legal name, put the % sign at the end of the word, this will return ONLY those results that have the word at the beginning (i.e. searching for ‘Port%’ will return Port Moody Minor Hockey Association and Port Alberni Knitting Circle, it will not return The Port Moody Minor Hockey Association).

If you are sure that the word you are searching for is at the end of your organization's full legal name, put the % sign at the beginning of the word, this will return ONLY those results that have the word at the end (i.e. searching for ‘%Association’ will return Port Moody Minor Hockey Association and Lynn Valley Soccer Association, it will not return The Association of Pastry Chefs).

It is generally best to put the % sign on each side of the word(s) you want to search for, as this will return any results with the word in it (i.e. searching for ‘%Hockey%’ or ‘%Port%Moody%’ will both return Port Moody Minor Hockey Association – as well as a number of other organizations).

2. You can also search using your organization’s L&G File Number by entering it into the “L&G File #” field. As this number is unique to your organization this should return the correct result if the organization is in the system.
3. Click the “Search” button to generate a list of results matching your criteria.
4. If the organization you are looking for is displayed, click the “Select” button to the right of its entry. If your organization is not displayed, you can either vary your criteria and search again or, if you are sure the organization does not exist, click the “New Applicant” button near the top of the screen to create it. This button does not appear until you have searched at least once.

Tip: The “New Applicant” button does not appear until you have searched at least once. Therefore, even if you believe your organization does not exist in the system and you want to create it, you still have to enter criteria and verify that it is not there. This is to prevent the creation of duplicate organization profiles.

Tip: You can do a search with both name criteria and an L&G File Number. However, this is not recommended since if the criteria are incorrect in one search box, it will nullify the results for the criteria in the other search box, even if it is correct.